Invert Robotics Case Study: ERP Cost Reduction Through Strategic Simplification

Quick Answer

Invert Robotics, an engineering company specialising in robotic inspection services, faced escalating costs and unnecessary complexity with their previous enterprise ERP system. With guidance from Agile Execs partner David O'Sullivan, they transitioned to Enterpryze ERP's tailored approach, deploying 5 separate financial databases and 1 global scheduling database. The result: dramatic cost savings without sacrificing operational control.

Industry: Engineering & Robotics | Challenge: Over-engineered ERP system | Solution: Cost-effective multi-entity ERP | Results: Significant licensing cost reduction

🎯 Transformation Results

⚡ Strategic Simplification - Replaced over-engineered enterprise system with fit-for-purpose solution

💰 Significant Cost Reduction - Eliminated expensive enterprise ERP licensing fees and renewal cycles

📊 Multi-Entity Management - 5 separate financial databases for complete financial transparency without premium pricing

🚀 Centralised Scheduling - Single global database streamlines engineer deployment across projects and locations

About Invert Robotics

Invert Robotics is an innovative engineering company specialising in robotic inspection services with unprecedented levels of safety, accuracy, and speed. As their business grew, they needed financial systems that matched their operational reality, not an over-complicated platform.

Company Snapshot

• Industry: Engineering & Robotics

• Specialisation: Robotic Inspection Services

• Challenge: Over-paying for unused ERP complexity

• Scale: Global operations requiring coordinated multi-entity scheduling

• Previous Solution: Enterprise ERP system with licensing renewal approaching

  
  

The Challenge: Why Enterprise ERP Cost Reduction Became Critical

Before implementing Enterpryze ERP, Invert Robotics faced a critical decision point as their their ERP license approached renewal. The clock was ticking, and the costs were adding up, a common challenge for growing engineering firms managing multiple entities.

The Enterprise ERP Cost Burden: Over-Engineered & Over-Priced

The Problem: Many companies in manufacturing, distribution, and engineering sectors face the same ERP cost reduction dilemma Invert Robotics did:

• Paying premium enterprise ERP prices for features and complexity they didn't need

• Over-engineered systems creating unnecessary operational complications

• Expensive licensing structures that didn't align with their actual business requirements

• Facing another costly renewal cycle with no clear return on investment (ROI)

• Locked into vendor solutions designed for Fortune 500 companies, not mid-market operations

  
  

Why ERP Cost Reduction Requires the Right Solution

Invert Robotics' actual needs were straightforward:

• Required financial management and separation across multiple business entities

• Needed straightforward engineer scheduling capabilities without automation overhead

• Wanted operational control without paying for unused enterprise automation

• Demanded financial transparency and reporting without enterprise-level costs

The Stakes Were High: With their previous ERP license expiring and renewal costs looming, Invert Robotics needed a rapid decision. Continue paying premium prices for features they'd never use, or find a solution that matched their actual needs and budget, a decision many engineering and manufacturing companies face annually.

The Solution: How Enterpryze ERP Delivers Cost Reduction for Multi-Entity Operations

When Agile Executives partner David O'Sullivan assessed Invert Robotics' situation, he recognised they didn't need complexity, they needed the right tool for the job. He recommended Enterpryze ERP's flexible, multi-entity approach, designed specifically for mid-market companies with complex organisational structures.

ERP Cost Reduction Through Strategic Database Architecture

Challenge: Managing finances across multiple business entities without the traditional ERP

Solution: Enterpryze ERP deployed 5 separate financial databases, enabling ERP cost reduction by:

• Complete financial separation and independence for each business entity

• Full transparency into each unit's profitability and performance

• Simplified reporting without consolidation complexity

• Cost-effective licensing based on actual usage, not theoretical enterprise capacity

This approach delivers the multi-entity control that engineering firms need while maintaining the affordability of mid-market pricing.

Centralised Engineer Scheduling for Operational Efficiency

Challenge: Coordinating engineering resources across projects, locations, and time zones

Solution: A single global scheduling database provided Invert Robotics with:

• Real-time visibility into engineer availability and project allocation

• Streamlined resource planning across multiple locations

• Simplified scheduling logic without forced automation

• Clear oversight of operational efficiency

  
  

Learn more about how Enterpryze's scheduling features support engineering operations.

Key Features Enabling ERP Cost Reduction

✅ Multi-Entity Financial Management - 5 separate databases for complete financial clarity and entity-level profitability analysis

✅ Global Engineer Scheduling - Centralised visibility and resource allocation across projects and locations

✅ Cost-Effective Operations - Manual processes engineered to eliminate unnecessary licensing overhead

✅ Partner-Guided Implementation - Expert guidance from Agile Executives and Enterpryze throughout the transition and beyond

The Results: ERP Cost Reduction in Action

Financial Impact of ERP Cost Reduction

• Eliminated expensive enterprise ERP licensing fees that were consuming budget without delivering value

• Significant reduction in ongoing ERP costs freeing up capital for engineering operations

• Avoided lock-in to another costly renewal cycle, providing budget predictability

• Better budget allocation towards core engineering and growth initiatives

For similar mid-market engineering companies, this type of transition typically delivers ROI within 6-12 months.

Operational Clarity Achieved Through Cost-Effective ERP Solution

• Complete financial separation across 5 entities with independent P&Ls

• Clear visibility into each business unit's performance enabling data-driven decision-making

• Streamlined engineer scheduling across the organisation reducing planning overhead

• Simplified month-end reporting without complex consolidation requirements

  
  

Strategic Control & Long-Term ERP Cost Reduction Benefits

• Avoided lock-in to another costly vendor renewal cycle

• Gained flexibility to scale systems as operational needs evolve

• Partnered with experts who understood engineering industry requirements and multi-entity operations

• Created a sustainable foundation for future growth without architectural constraints

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What Invert Robotics Leadership Says

"We found a solution that actually matched our needs, not someone else's idea of what an engineering company should use." — David Invert Robotics CFO

Looking Forward: Building on a Solid Foundation

Based on this successful transition, Invert Robotics has:

✓ Established a sustainable, cost-effective financial management system aligned with their actual operational needs

✓ Created a scalable foundation that can grow with their engineering operations without architectural constraints

✓ Built an ongoing partnership with Agile Executives and Enterpryze for continued optimisation and support as they expand

How to Achieve ERP Cost Reduction: Key Takeaways for Engineering & Multi-Entity Leaders

If you're facing similar challenges with over-priced, over-complicated ERP systems, here are the critical lessons from Invert Robotics' ERP cost reduction journey:

1. Traditional ERP Doesn't Always Mean Better, or More Cost-Effective

Traditional ERP platforms often deliver:

• Features you'll never use

• Licensing complexity you don't need

• Premium prices you can't justify to your board

• Vendor lock-in that limits your flexibility
  

The right solution for mid-market companies pursuing ERP cost reduction is purpose-built, not enterprise-scale.

2. Right-Sized ERP Solutions Deliver Superior Cost Reduction & ROI

Sometimes a more purpose-built approach delivers better value and greater cost reduction because it:

• Matches your actual workflows (not theoretical best practices)

• Reduces implementation complexity and timeline

• Lowers total cost of ownership significantly

• Maintains organisational control over critical processes
  

3. Multi-Entity Management Doesn't Require Traditional ERP Pricing

You can achieve meaningful ERP cost reduction while maintaining:

• Financial separation and control across multiple business units

• Complete transparency into entity-level profitability

• Independent reporting and analysis

• All being cost efficient
  

Invert Robotics proves: The right ERP solution for cost reduction isn't about having the most features. It's about having the right features at a price that makes sense to your business.

Ready to Achieve ERP Cost Reduction?

If your current ERP system is overcomplicating your operations or consuming too much of your budget, it's time to explore alternatives designed for mid-market companies.

Request a demo of Enterpryze ERP: See how we've helped engineering, manufacturing, and distribution companies reduce costs while gaining operational clarity.

Explore multi-entity ERP solutions: Understand how modern ERP systems support complex organisational structures without enterprise complexity.

About Enterpryze: Enterpryze is a cloud-native ERP platform built specifically for mid-market companies (€5-50M revenue) in manufacturing, distribution, services, and food & beverage. We focus on providing the right features at a price that makes sense- without traditional ERP complexity. Learn more about Enterpryze.