Order from live demand
Suggested orders come from current stock, open sales and lead times, not from a reorder spreadsheet. You see what will run short next week before it does.
Every purchase approved, matched and visible before month end.
Raise orders from live demand, approve them from your phone and match every supplier invoice to its order. Committed spend is visible as it builds, not after month end.
Covers Purchasing, Approvals and Business Spend Management
A supplier price change shows up the day it lands.
Approvals from your phone
Routes follow your own sign-off limits by value, supplier or department. Approvers see the order and approve it wherever they are, so nothing waits on a desk.
Invoices matched to orders
Order, goods received and supplier invoice are matched automatically. Price and quantity variances are flagged for review before anything posts to the ledger.
Committed spend, visible
Approved orders and expenses count the moment they are raised. Finance sees what is coming against budget before month end, with supplier invoices and expenses captured once, in the right place.
Invoice automation
Supplier invoices, without the typing.
Invoices arrive by email, PDF or Peppol and are read, matched and ready for approval. Your team only looks at the ones that need a decision.
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1
Capture
Forward an invoice or let it arrive by Peppol. Supplier, dates, lines, VAT and totals are read off the document for you.
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2
Match
Each invoice is matched to its purchase order and goods received. Price and quantity differences are highlighted line by line.
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3
Approve and post
Clean matches go straight to approval. Once signed off, the invoice posts to the ledger and is ready for the payment run.
MRP
Reorder stock before it runs out.
MRP works out what to reorder from your sales orders, forecasts and reorder levels, then nets off what you already hold and have on order.
Requirements from real demand
Open sales, forecasts and minimum stock levels set what to buy, item by item and warehouse by warehouse.
Lead times built in
Suggested order dates allow for each supplier's lead time and minimum order quantity.
Suggestions to purchase orders
Review the recommendations, adjust any line and turn them into purchase orders in one step.
Expenses
Expenses in, no shoebox of receipts.
Staff claim from their phone, managers approve on the go, and finance sees every expense against budget alongside purchase orders.
Snap the receipt
Take a photo and the amount, date, VAT and merchant are filled in. Mileage and per diems sit in the same claim.
Policy checked as you claim
Your expense rules warn the claimant before they submit, so approvers only see what needs a decision.
Posted to the right place
Approved claims post to the right nominal code, project and cost centre, ready for reimbursement.
Approvals
Sign-off that never waits on a desk.
Purchase orders, supplier invoices and expenses follow the same approval rules, set by you and applied the same way every time.
Routes that match your business
Set sign-off limits by value or user, with as many approvers as you need.
Approve from your phone
Approvers see the document, lines and value, then approve, reject or query it wherever they are.
A full audit trail
Every approval is recorded with who, when and what changed, ready for the auditors.
Common questions about purchasing in Enterpryze
Does Enterpryze match supplier invoices to purchase orders?
Yes. Each supplier invoice is matched to the order and the goods received, and any price or quantity variance is flagged for review before it is posted.
Can purchase orders be approved on a phone?
Yes. Approvers get the order on their phone with the supplier, lines and value, and approve or query it there. Routes follow your own sign-off limits.
Can I see committed spend before the invoices arrive?
Yes. Approved orders count as committed spend the moment they are raised, so finance sees what is coming before month end rather than after.
How long does it take to go live?
Weeks, not months. Purchasing runs on the same live stock and ledger as the rest of Enterpryze, so there is no separate approval tool or integration to build.
See purchasing running on your suppliers.
A demo built around how you buy and sign things off, not a generic tour.
- 30 minutes, on your processes
- Pricing explained, no surprises
- Reply within one working day